The start of Kassensicherungsverordnung (cash register security regulation) is getting closer every day. The implementation of the new regulation using cloud technology is an option that is becoming more attractive to many companies. In our article we tell you why the cloud solution is the best.
Unternehmer, Finanz & Technik-Experte
With the application decree on § 146a AO of June 2019 the German Federal Ministry of Finance (BMF) has clarified that the Kassensicherungsverordnung (cash register security regulation) can be solved both by means of hardware and cloud implemantation. In this context, more and more entrepreneurs are convinced that using the cloud solution for KassenSichV is the better option. A cloud solution is not only future-proof but also cheaper and 100% compliant with the law.
The day on which the KassenSichV comes into force is rapidly getting closer. Now is the moment to decide on a solution! We show you the advantages of a cloud solution and what you shoul watch out for.
1. Cost reduction and saving of considerable investments in hardware
If you choose a cloud-based software solution you do not have to buy any hardware components and install them. The needed hardware security infrastructure is in responsibility of your service provider. Costs for renting a cloud solution are usually far below than costs for purchasing the hardware. Especially when considering costs in field management. The cloud-based software solution does not have any setup costs compared to traditional hardware solutions.
2. Updates take place via software update
With a cloud solution necessary updates are automatically and cost-effectively carried out.
So if the law introduces new regulations the POS supplier can easily adapt the new requirements. This should cause little or no additional costs.
3. The data is easy to manage and export
In case of a Kassennachschau (tax audit) the cloud solution is the better option because exporting the data is simple and quick. Therefore the tax inspector has easy access. In addition the data is available on your dashboard and you can simply handle it with a few clicks. We at fiskaly also offer the possibility to create a temporary account for the tax inspector in your dashboard.
4. Also suitable for mobile POS devices such as iPad cash registers
With modern tablet-based POS systems a hardware solution is almost impossible to implement. With the cloud solution electronic devices like iPads and phones can easily be used as cash registers.
We at fiskaly have a efficient solution especially for iOS and Android systems.
5. Connection of third-party service providers easy to create
The cloud implementation of KassenSichV also offers the advantage of connecting other service providers to the cash register. Storage systems, accounting programs or other tools can be added to your system in just a few steps. The other tools do not affect the POS system and can be easy integrated in the ecosystem.
6. No recertification of TSS necessary
It is to be expected that not a single TSS will be fully certified by 01.01.2020. Instead there will be a “temporary release” by the BSI which will be valid for 1 to 2 years. Therefore it can be assumed that hardware-based TSSs will potentially have to be replaced within the first 2 years if certification can not be achieved in time.
Since the certification of the TSS must be renewed every 5 years it may be necessary to replace the hardware after 5 years. If you choose a cloud-based solution upcoming changes only will be implemented on the TSS provider’s side. You as a POS supplier do not have to worry.
7. Change of cash register provider unproblematic
Even if the entrepreneur wants to change the POS system, this can be done quite simple. Since the cloud-based software solution can be adapted at any time in just a few steps, a new POS system will not impair its functionality.
Are you convinced that you want to implement the KassenSichV using cloud-based software? Since there are different solutions on the market you must consider a few points in advance.
Is the solution certified or can it be certified?
At the moment there are no certified solutions because the legal framework is still missing. However, the BMF intends to issue a temporary release which the companies already have to apply for. However, they can analyse whether a solution meets the interoperability and safety criteria for the respective certifications.
Will the stakeholder structure of my cloud solution provider affect my business?
We recommend that you look at the stakeholder structure of your cloud-based solution. Many providers hide behind strategic investors or partners. Future customers of these providers therefore run the risk of having to purchase additional services from strategic partners.
Independence for our customers is important to us. Thus we can proudly announce that there are no strategic co-owners at fiskaly GmbH.
Is the solution scalable?
The scalability of the respective solution is an essential topic, which one must regard more closely. The cloud solution ensures that the right context is created for your requirements. Especially as a manufacturer you do not have to worry about the maintenance of the cash registers if the selected solution is scalable.
Where exactly is the data stored?
According to the law data can only be stored in Germany. The solution provider must therefore arrange a storing service located in Germany. Therefore you should consider whether your cloud solution provider fulfils this requirement.
Now you have the information you need to make the right decision. We at fiskaly are happy to answer any further questions you may have and would be happy to present our services to you.
How is the Technical Security System (TSS) Certified? The requirements for the components SMAERS (Security Module Application for Electronic Record Keeping System) and CSP (Cryptographic
German KassenSichV and the decrees of the states: How you are able to continue working in compliance with the law from 1st October 2020
In the letter dated August 21, 2020, the Federal Ministry of Finance provides information on the costs to be treated for tax purposes as a result of the first-time implementation of a technical safety device (TSS).
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